Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
Provides administrative assistance and support functions for the Executive Director (ED), Associate Executive Director (AED) and the American Board of Nuclear Medicine (ABNM) to ensure smooth and efficient operation of the board staff office.
PRIMARY DUTIES AND RESPONSIBILITIES:
Board & Committee Activities – Manages ABNM Board activities including negotiating contracts for meetings, planning meeting events, attending meetings and providing required support including recording of board meeting minutes. Facilitates the work of ABNM committees. Attends American Board of Medical Specialties (ABMS) meetings as needed and manages ABMS queries, reports and requests?
Financial Activities – Manages ABNM finances including billing/collection of annual dues, donations, examination fees, preparation of annual budget, and analysis and projection of revenues and expenses. Assists ED and Board in financial planning, forecasting and participates in annual audit/review of finances with accountant.
MOC and Examination Activities – Manages the Maintenance of Certification (MOC) process, including billing, website updates, trouble shooting problems and quality improvement efforts. Coordinates the Self-Assessment Module application/qualification process. Supervises production of Certification Examination, MOC and In-Training Examination. Develops communication materials for exams and manages the annual application process.
ABNM General Operations – Plans, coordinates and implements ABNM business office operations including maintaining ABNM operating procedures, triaging credentialing requests, responding to routine requests, maintaining efficient office procedures, and solving problems related to work flow and operation of office activities.
Personnel – Supervises the management of personnel, develops job descriptions, interviews, makes hiring recommendations, counsels, evaluates and manages compensation process. Creates timelines for projects and staff duties and assists with creating and maintaining position manuals.
Communication Activities – Supervises production of two ABNM newsletters per year, Information Brochure updates, website updates, MOC information including FAQ brochures and notifications. Participates in ABNM committee conference calls and records minutes. Member of ABMS network groups (CommNet, MOCNet and MeetNet).
Equivalent of a bachelor’s degree in business or a related field.
3 to 5 years of previous accounting/administrative experience including some supervisory experience.
Knowledge of computers, word processing, spreadsheet and database programs.
Training in financial reporting and advanced secretarial and business administration practices; or equivalent combination of education and experience. Willingness to take appropriate computer courses as needed.
Experience in financial analysis/reporting and database management.
Must be able to communicate effectively both orally and in writing and have excellent interpersonal skills.
Must work with great accuracy and attention to detail, be able to organize and prioritize work assignments and work under pressure with deadlines.
Ability to plan and organize work of others and work/problem solve independently.
Must be able to multi-task.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Radiology - Nuclear Medicine. This position is for the Medical School Campus.
The hiring range for this position is $55,370 - $71,968 annually.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Med School HR website (medschoolhr.wustl.edu)
Internal Applicant Instruction:
This position is grade G12.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.